e-Tender

Tenders

No.D.11014/CSS/RCE/13-14/DGP/93

Police

TENDER NOTICE

GOVERNMENT OF MIZORAM POLICE HEADQUARTERS :: AIZAWL ***** No.D.11014/CSS/RCE/13-14/DGP/93 Dated Aizawl, the 27th May, 2014. TENDER NOTICE Sealed tenders are invited in two bid systems i.e. Technical Bid and Price/Commercial bid by the undersigned from the manufacturers, authorized distributors for purchase of following item(s) through registered post or these can be put personally in the sealed tender box kept in the construction Branch of the office of the Director General of Police, Mizoram, Aizawl. Riot Control Equipments : 1. Body Protector with Leg & Arm Guard - 160 nos. 2. Polycarbonate Shield - 160 nos. 3. Polycarbonate Stick - 150 nos. 4. Riot Helmet - 150 nos. Application fee - Rs. 500/- (Non-refundable) Earnest money - Rs. 3000 for non tribal tenderer & Rs. 1000 for tribal tenderer TERMS & CONDITIONS The specifications of required items are enclosed with this notice. Tenderers are advised to quote their Rate after careful study of the tender specifications as well as the following terms and conditions:- 1. Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The word "TECHNICAL BID/PRICE BID for purchase of Riot Control Equipments due to open on 01.07.2014 at 2:00 P.M shall be prominently marked on the top of the envelope separately. Both these bids shall further be put in one envelope and sealed properly before putting in the tender Box duly super scribed. Tenderer(s) shall indicate complete specifications and all features of the Security items. 2. Tender envelop(s) must be sealed and super scribed "TENDER FOR PROTECTIVE EQUIPMENTS" which shall be addressed to Director General of Police, Mizoram. 3. The tenders should reach the office of Director General of Police latest by 1200 hrs on 01.07.2014. 4. The Technical Bids will be opened first on 01.07.2014 at 2:00 PM and the PRICE BIDS will be opened only after scrutiny of technical bid and technical evaluation of the system. 5. All the bidders whose technical bid is declared qualified by the Purchase Committee will demonstrate their product before the Technical Evaluation Committee at a short notice. 6. Only manufacturers, authorized distributors / authorized dealers can participate in the tender, the firm should submit proof of their manufacturing, authorized dealership / distributor. This is subject to verification if necessary. 7. Only sales tax/VAT payee agencies are eligible to fill this tender. Interested agencies shall quote their sale tax number/Tin Number of VAT in their quotation and also attach documentary proof of having registered for the sale of such store/items etc. with the technical bid. 8. Latest/current sales tax clearance certificate or latest VAT Return filed issued from the sales tax/VAT department in English on the enclosed prescribed proforma must be attached with technical bid. 9. The application fee which is to be paid by cash is non refundable. 10. Incomplete tender/conditional tenders will not be accepted. 11. All SSI units registered with NSIC/DGS&D for this item as per specification are exempted from the EMD. They have to enclose valid registration document /exemption certificate with their tender. 12. No tender will be accepted without requisite E.M.D. as mentioned in tender notice. The E.M.D. shall be in the shape of A/C Payee Demand Draft in favour of Director General of Police, Mizoram payable at Aizawl. The EMD can also be submitted either in the shape of FDR, Bankerâs cheque or Bank Guarantee. No interest will be given on E.M.D. 13. Tenderer would not be permitted to alter or modify their bids after expiry of the deadline for receipt of Bids. 14. The quoted price must be inclusive of all taxes such as excise, sale tax/VAT and other charges etc.. No claim for taxes/charges will be entertained at a later stage. Nothing over and above the quoted price would be payable to the successful bidder. Tenderer must quote the net price both in words as well as in figures. Any over writing/cutting etc. render the tender invalid. 15. The firm whose rates are accepted will have to deposit 2% of the total cost of the item as Performance Security in the shape of Bank Draft//Bank Guarantee FDR in favour of Director General of Police, Mizoram before the supply order is placed to the firm. In case, the firm does not complete the supply within the delivery period,liquidated damage charges will be charged @ 2% of total cost per month of the item and action will be taken to blacklisting the firm and forfeiture of its Security money. No interest will be given on Security Money. 16. In case the firm fails to deposit the security money, the EMD of the firm will be forfeited. 17. The tenderer can remain present himself or his authorize representative at the time of opening of tender. 18. The purchase committee, in order to satisfy itself can order on the spot enquiry to verify the soundness & capability of the item and any other information given by the tendering firms. 19. The rates will be valid till supply of the item is completed, in all respect. 20. The rates will be F.O.R. at Aizawl - 796001 21. In case the firm fails to supply the item within stipulated delivery period, the item will be procured from the open market and the difference of cost, if any, will be recovered from the Security Money and pending bills of the defaulting firm, by calling explanation after issuing notice. 22. The quantity of the items mentioned in the tender notice can be increased or decreased, at any stage till the delivery of consignment is completed. 23. Tenderer(s) shall indicate complete specifications and all features of the security items. 24. All the firms participating in the Tender must submit a list of their owners/partners etc. and a Certificate to the effect that the firm is neither blacklisted by any Govt. Department nor any Criminal Case is registered against the firm or its owner or partners anywhere in India. 25. The payment will be made on receipt/acceptance of store in good condition as per prescribed specification. No advance payment will be made. 26. No claim for interest in case of delayed payment will be entertained by the Department. 27. A copy of terms and conditions duly signed by the tenderer, as a token of acceptance of the same should be attached alongwith the tender. 28. The Purchase Committee reserves the right to relax any terms and condition in the govt, interest, with the approval of competent authority. 29. The purchase committee reserves the right to reject any tender or all tenders without assigning any reasons thereof. 30. All disputes are subject to the jurisdiction of the Courts in Aizawl. 31. Foreign Companies shall participate in the tender, only through their Distributors / Agent in India. No foreign company shall be entertained directly. 32. In case of violation of any clause of contract/agreement deed, the explanation of the firm can be called by issuing show cause notice, if the reply is not found satisfactory. Security money can be forfeited as well as action for blacklisting can also be taken prior to taking any legal action. 33. The tender will be rejected straight way without assigning any reasons if the firm involves in any criminal case, declared black listed by any Govt. / Semi govt, department / agencies etc. 34. In case of any differences, the firm can be called for negotiation to patch up the differences on table prior to approaching court. 35. The tendering firm will also submit a certificate that the product offered by them is as per technical specifications of the tender. 36. The bidder should carry a warranty/guarantee of subjected store for a period of at least one year. 37. The Price bid should be in accordance with the format as at Annexure~A. 38. Rate for Annual Maintenance Contract after expiry of a guaranty period of one year may also be quoted for the items which require Annual Maintenance. sd/- (NEIHCHUNGNUNGA)AIGP-II for Director General of Police Mizoram, Aizawl No.D.11014/CSS/RCE/13-14/DGP/93 Dated Aizawl, the 27th May, 2014. Copy to:- 1. The Director, I&PR, Mizoram, Aizawl publication in 2 leading local News paper for 2 days in short form as per the enclosed notice. 2. Officer-in-Charge, Mizoram Police Website for uploading the Tender Notice. 3. Notice Board. sd/- (NEIHCHUNGNUNGA)AlGP-II for Director General of Police Mizoram, Aizawl Details are available in the attachment in pdf format

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